• Research Safety & Services
  • Occupational Safety & Risk Management
  • Facility Support Services
  • Compliance with OCCMED Program

    Occupational Medicine compliance is tracked through components available at myUFL.

    Departments
    • Use Workforce Monitoring to track individual health assessment status records and participants due for future monitoring.
    • Use Organizational Development to assign and track what job duties that need health assessments apply to individual appointments.
    • Run the Department Next Exam Report regularly to check on:
      -preplacement health assessments that are pending
      -periodic health assessments that are due
    Employees
    • Use My Self Service to track their own health assessment status records and due dates for any applicable future monitoring.
    Department Next Exam Report: How to Track Periodic Medical Monitoring
    The University of Florida requires periodic medical monitoring as part of the Occupational Medicine Program. The monitoring is after the preplacement health assessment for individuals who perform selected job duties that require health assessments at varying periods of time.

    The Department Next Exam Report lists individuals associated with a department who are due for their next health assessment. The Report is a tool that departments use to track their individuals for upcoming required medical monitoring for compliance with UF’s Occupational Medicine Program. Records appear on the report if the individual has an association with a UF department and if a future health assessment has been identified with a date in the “next exam” date field.
    (Note: UF’s use of the field named “Next Exam” is for health assessments that may or may not include an actual physical examination.)

    The report, by department UF number, can be exported to a Microsoft Excel file. The Report lists all next exam dates for individuals assigned to a specific department id and includes multiple programs, or exam types, for individuals where they apply. This covers individuals in medical monitoring programs with job duties such as animal contact, commercial driver license, pesticide use, respirator use and work in areas of excessive noise. Most medical monitoring is required every year. One exception is the Animal Contact Program that requires renewal at least every three years.

    Navigation myUFL Workforce Monitoring
    Security UF_HR Department Hiring OR UF_HR Medical Exam Inquiry
    Instructions Department Next Exam Report Instruction Guide
    Resource University of Florida Occupational Medicine Program
    Contact occmed@ehs.ufl.edu; (352) 392-1591
     
    How Do I Check My Health Assessment Status?
    My Self-Service Link: Employee Job-Related Health Assessment
    Employees who are required to have a health assessment before they start work at UF can check the status of their job-related health assessments in My Self Service. New hires as well as current employees beginning a new job duty have access to their own health assessment status.

    • Log in to myUFL with your username and password at myUFL
    • Go to Main Menu>Self Service>Personal Information and select UF Health Assessment(you must be a UF employee to have this option)
    • Contact your supervisor for assistance if a next health assessment is required

    The most recent record is listed first. If there are multiple records, they are presented in reverse chronological order and appear one at a time. Multiple records may be viewed all at once by changing from the default to View All.

    There are five fields for information.

    1. EXAM DATE is the date entered for the health assessment.
    2. EXAM TYPE applies to the job duty that triggered the need for a health assessment.
    3. NEXT EXAM, if listed, is the next date by which a follow-up review is required.
    4. EXAM RESULT is the status of the health assessment.
    5. COMMENT refers to specific health assessment conditions.

    The UF health assessment requirements are documented in the Occupational Medicine Program managed by Environmental Health & Safety and the UF OCCMED Clinic (a division of the Student Health Care Center). The policies and procedures along with other OCCMED details are available at UF Employee Preplacement Health Assessments Policies and Procedures.

    Questions? Contact your departmental HR or safety representative.

    Further Information available at the OCCMED Program DescriptionOCCMED@ehs.ufl.edu; (352) 392-1591

    Notification of Health Assessments Due
    Emails notify employees of health assessments due

    UF OCCMED Program Sends Health Assessment Due Notices

    The UF Occupational Medicine Program notifies current employees when their health assessments are due. “Update Your Required UF Health Assessment Now” emails provide details on how enrolled employees can find their specific status record on the myUFL My Self Service > UF Health Assessment screen as well as steps to keep them current.

    The University of Florida’s Occupational Medicine Program requires employees to follow job-related health assessments. UF Health Assessments are directly related to the assigned job duties covered in the Program. Procedures and guidelines cover preplacement health assessments as well as periodic medical monitoring.

    • Who/What
    Occupational Medicine Program sends emails to current employees due for a job-related health assessment
    • Where
    University of Florida campuses throughout the State of Florida
    • When
    30 days, 15 days and one day before OCCMED health assessment is due
    • Why
    To protect employees from known job-related health risks
    • How
    System-generated emails to employee-name@ufl.edu

    Email Sample

    Update Your Required UF Health Assessment Now!
    This message is to notify you that your UF health assessment requires an update. Records show that you are enrolled in the University of Florida’s Occupational Medicine Program (OCCMED) and therefore required to follow job-related health assessments.

    To check your UF health assessment status, please use the following navigation:

    1. Open a new browser
    2. Go to my.ufl.edu and login
    3. Select Main Menu>Human Resources>Self Service>Personal Information>UF Health Assessment

    On the UF Health Assessment screen, your most recent health assessment status record shows your Exam Date, Type, Results, Comment and Next Exam. If you have more than one record, you may view them individually or view them all on one screen. Please note that the UF OCCMED Program uses health assessment rather than exam to reflect the status of the employee’s medical review triggered by specific job duties.

    Health assessment procedures and contents depend on specific job duties covered in the Program.

    • To schedule a health assessment appointment,
      contact the OCCMED Clinic at (352) 294-5700.
    • To submit a health assessment form for review,
      complete the appropriate form from OCCMED forms and email to the OCCMED Clinic at OccMedClinic-RiskAssessment@ahc.ufl.edu
    • To update your OCCMED Program enrollment status,
      contact your department human resources representative.
    • For assistance with health assessment requirements and procedures,
      contact the OCCMED Coordinator at OCCMED@ehs.ufl.edu or (352) 392-1591.

    You are encouraged to use the above my.ufl.edu navigation to check on the progress of a health assessment you have initiated as well as plan for future required health assessments.
    The Next Exam Date found on the UF Health Assessment screen is your deadline to complete your required health assessment.

    UF Occupational Medicine Program
    Email: OCCMED@ehs.ufl.edu
    Phone: (352) 392-1591