New Labs, Moving Labs & Closeouts

  • Research Safety & Services
  • Occupational Safety & Risk Management
  • Facility Support Services
  • LABORATORY REGISTRATION & NEW PI’S

    Whether you are new researcher to the University or, you are moving your existing laboratory to a new space on campus we know that you are eager to get your lab up and running quickly while achieving compliance with all federal and state agencies.  As you prepare to move your lab from another institution or start your new lab, please feel free to contact us with any questions regarding your new lab setup. Also, we can assist in connecting you with other ancillary programs that may be necessary for your research.

    We will provide New PI Meet and Greets meeting every 1st Thursday of each month from 10:00 am -12:00 pm in the EH&S Conf Room (also available via Zoom).

    Register by emailing researchsafety@ehs.ufl.edu to sign up. Download the New PI Folder here.

    Need to set up your lab in Gator TRACS? Email us at labsafety@ehs.ufl.edu.

    Adding a New Lab Space (Established UF Labs that are expanding)

    1. Contact EH&S at gatortracs@ehs.ufl.edu to update your records in Gator TRACS.
    2. Post a new notice before work can begin.
    3. Update your lab’s LATCH assessment and chemical inventory.
    4. If you are leaving a lab space, please follow the closeout instructions below.

    Lab Cleanout and Closeout

    When a researcher prepares to leave a lab (closing, vacating, renovating, or relocating), the PI or Department must notify EH&S 30 days prior to the closure of a lab by submitting a Lab Closeout Form.
    Lab Closeout Form

    Once the form is submitted, the following steps will occur:

    • The main contact for the closeout will receive an email confirmation indicating the request has been received by EH&S. The email will include next steps and a link to detailed lab closeout procedure checklist.
    • EH&S will assign a coordinator to follow up on the status of the closeout and provide any guidance as needed.
    • Once the closeout tasks have been completed, EH&S will schedule a final survey of the space to ensure laboratory spaces are left in a safe condition (for labs located on Main Campus only) and that hazardous materials are handled and disposed of appropriately. The expectation is that all materials, hazardous and otherwise, have been removed and that all surfaces have been cleaned.
    • If there are no issues found during the survey, a final email will be sent to the primary contact notifying them that the lab closeout has been completed.