Off-Campus Substitution PPHA

When a University of Florida new hire will work at one of the UF IFAS Research and Education Centers (REC) in the State of Florida (or some other location affiliated with the University) and perform one or more of the OCCMED-Covered job duties, a Preplacement Health Assessment done outside of the UF Occupational Medicine (OCCMED) Clinic may be requested as a substitution to fulfill the job duty-related health assessment requirement. This is an option rather than having the health assessment done at the UF OCCMED Clinic on the UF campus in Gainesville.

At the University of Florida, a job offer is contingent upon the favorable results of any applicable job-related post-offer preplacement health assessment.  The applicant may not begin work until after being cleared to work by the UF OCCMED Clinic in Gainesville.  As with on-campus health assessments, the UF OCCMED Clinic enters clearance status records in myUFL.

This substitution is also an option when a current University of Florida employee who works at one of the RECs or other location as described above performs one or more of the OCCMED-Covered job duties

Criteria for Substitution of UF Preplacement Health Assessment 

  • Must include the same components as those done at the UF OCCMED Clinic and
    appropriate documentation of any required additional ancillary testing, immunizations and medical questionnaires prior to clearance
  • Must be recorded on the UF Preplacement Physical Exam and Medical History Questionnaire form
  • Must be performed by a physician, physician assistant or nurse practitioner licensed to practice in the State of Florida
  • Must clearly identify the name and state license number of the physician, physician assistant, or nurse practitioner – 
    signature alone, even when legible, not accepted
  • Must be performed within the previous sixty (60) days
  • Must be completed prior to clearance/recommendation
  • Must be sent to the UF OCCMED Clinic for review and final clearance status
    (Fax Cover Sheet for Medical Record Transfer)

Checklist for Substitution Preplacement Health Assessment

  1. Print documentation that local provider is approved by the UF OCCMED Clinic to perform substitution PPHA
    Contact EH&S if documentation is not available 
  2. Print job duty list that documents the required health assessment
    For position with a position number, identify the applicable job duty when submitting the ePAF.
    For position without a position number, identify the applicable job duty on the INOP form.
  3. Print required health assessment components that match the job duty
    Use the Health Assessment Required? Components web page or the Health Assessment Matrix file.
  4. Print OCCMED forms 
    Fax Cover Sheet (for Medical Record Transfer)
    Physical Exam and Medical History form

    Medical Questionnaires for job duty
  5. Provide printed documents to candidate who will take them to the health assessment appointment
  6. Track health assessment status in myUFL

References

Contacts

UF OCCMED Clinic
A Division of Student Health
Ph:  352-294-5700; Fax: 352-846-2003
Box 100148, UF, Gainesville, FL  32611
UF OCCMED Program Administration
Environmental Health and Safety
Ph:  352-392-1591; Fax: 352-392-3647
Box 110190, UF, Gainesville, FL  32611