Residents and Fellows


Preplacement Health Assessment, Bloodborne Pathogen/Biomedical Waste Training and Respirator Procedures for Residents and Fellows

Revised February 9, 2016

The following guidelines focus on preplacement screening, bloodborne pathogen training and N95 respirator clearance for College of Medicine residents and fellows as employees of the University of Florida who will have patient contact as well as occupational exposure to bloodborne pathogens. College of Dentistry residents follow these procedures unless noted otherwise by their Dean’s office.

Residents must complete and submit to UF’s Student Health Care Center (SHCC) the appropriate screening forms to be cleared to work with patients. Those who are NOT CLEARED by the Student Health Care Center before the individual’s employment date WILL NOT be allowed to work with patients at the University of Florida.

TIMELINE for Residents Beginning 7/1/16

  • April 30: Deadline for resident forms to the SHCC
  • June 30: Deadline for Student Health Care Center health assessment completion
  • June 30: Deadline for Bloodborne Pathogen and Biomedical Waste Training at UF
  • June 30: Deadline for N95 Respirator Training at UF

MEDICAL SCREENING CLEARANCE

  • The residents return the completed medical screening forms directly to the SHCC by April 30
    (PO Box 100148, Gainesville, FL 32610-0148). 
  • The Student Health Care Center (SHCC) Occupational Medicine Clinic establishes the medical screening clearance status of each new resident and posts the status of health assessments in myUFL by June 30.
  • Departments must confirm OCCMED clearance before residents see patients.

FORMS

Preplacement Screening Form for Residency/Fellowship http://shcc.ufl.edu/files/2011/09/WMC-002.pdf
Medical History Questionnaire for N-95 Filtering Face Piece Respirators http://webfiles.ehs.ufl.edu/N95_Respirator.pdf
TB Surveillance Form (when necessary) http://shcc.ufl.edu/files/2011/09/CLG-106.pdf

SHCC CONTACTS

Ph. (352) 294-5700; Fax (352) 846-2003; Box 100148, D2-49 J.Hillis Miller Health Center

STATUS FOLLOW-UP

The department must track the health assessment status for individuals before they begin the assigned job duty.

  • For department HR representatives: myUFL>Workforce Monitoring>Health and Safety>Record Medical Exam Results>Physical Exam
  • For residents with an active employee status: myUFL>My Self Service>UF Health Assessment

BLOODBORNE PATHOGEN and BIOMEDICAL WASTE TRAINING

Environmental Health and Safety (EH&S) is responsible for tracking the Bloodborne Pathogen Program’s (BBP) and Biomedical Waste (BMW) training. Since this training must be site-specific, BBP and BMW training at another facility outside of UF, even Shands, does not substitute for the required training at the University of Florida.

College of Medicine housestaff should use the New Innovations (NI) portal to complete this and all required training.  If you have trouble logging into the system, please contact your program coordinator within the College of Medicine.  BBP and BMW Training is required for all College of Medicine housestaff.

New Innovations Portal:  www.new-innov.com
Click: “Client Login”
Institution:  ufl
Username:  (username)
Password:  Each housestaff member will receive an e-mail from New Innovations (NI) with a password.
Copy and paste the password into the appropriate cell.
There will be a prompt to personalize the password at the initial login.
(At this time, there will be also be an option to reset the username.)

College of Dentistry residents follow their Dean’s office directive.  BBP and BMW Training is required for all College of Dentistry residents.

Contacts: (352) 392-1591

N95 RESPIRATOR MEDICAL CLEARANCE, TRAINING AND FIT TESTS

The Respiratory Protection Program requires initial medical clearance along with initial and annual training and fit tests for N95 respirators. The medical clearance is established by the SHCC during the initial patient contact screening.

College of Medicine housestaff should use the New Innovations (NI) portal to complete this and all required training.  If you have trouble logging into the system, please contact your program coordinator within the College of Medicine.  N95 Respirator Training is required for College of Medicine housestaff in specific areas.  These areas are noted in the New Innovations system.

New Innovations Portal:  www.new-innov.com
Click: “Client Login”
Institution:  ufl
Username:  (username)
Password:  Each housestaff member will receive an e-mail from New Innovations (NI) with a password.
Copy and paste the password into the appropriate cell.
There will be a prompt to personalize the password at the initial login.
(At this time, there will be also be an option to reset the username.)

After the N95 training is complete, the respirator fit test can be scheduled with Environmental Health & Safety on an individual basis in the EH&S office building 179.  For groups, EH&S can conduct the fit tests at the resident’s location.

OCCUPATIONAL MEDICINE PROGRAM

More details of preplacement health assessments for the job duties of patient contact, contact with human blood or other potentially infectious materials and respirator use can be found in the SHCC document UF Employee Preplacement Health Assessments Policies and Procedures at http://shcc.ufl.edu/files/2011/08/policy.pdf.

Details of the University of Florida’s Occupational Medicine Program are at www.ehs.ufl.edu/OCCMED/, http://www.ehs.ufl.edu/programs/occmed/healthassess/residents/ (this page) and www.ehs.ufl.edu/OCCMED/forms.htm.

  • Occupational Medicine Contact: Ph (352) 392-1591
    Julie Ramsey, Occupational Medicine Coordinator (jramsey@ehs.ufl.edu)