Computers, Other Electronic Equipment and Scientific Equipment

This insurance is purchased and administered by the Florida Department of Management Services, Division of State Purchasing. The outline of coverage provided herein is an overview; the actual policy will govern.

The cost of the insurance is the responsibility of the UF department. The EH&S Business Manager will invoice the department annually at the end of the policy period typically during the month of August.

If the equipment you plan to insure is a leased item, please forward the lease agreement/contract to UF Procurement for their review and approval.  This step is done before insurance is requested.  

Policy

  • NAME:  Electronic Data Processing Equipment (EDPE)
  • PERIOD: June 05, 2014 through June 05, 2017

 Covered Property

  • Electronic data processing equipment owned by the Insured and similar equipment leased or rented from others, in the Insured’s care, custody, and control.
  • Electronic media, including converted data owned by the Insured and similar equipment leased or rented from others, in the Insured’s care, custody, and control.
  • Scientific and medical equipment owned by the Insured and similar equipment leased or rented from others, in the Insured’s care, custody, and control.  Scientific and medical equipment valued $500,000 or greater are subject to underwriting approval.
  • Examples
    • Computers to include laptops
    • Servers/scanners
    • Analytical instruments
    • Ultrasound machine

Coverage and Coverage Territory

  • Owned items are covered against limited perils not covered by the State Risk Management Trust Fund.  
  • Non-owned items are covered against “all risks” of direct physical loss except as excluded.  All coverage is subject to policy terms, conditions, and exclusions. 
  • Any Insured State Agency or University, other locations (temporarily), and while in transit (up to $100,000 value – transit limit).

Limit of Insurance

The value of the covered equipment.

Deductibles

  • $500.00 for losses under $10,000.00
  • $2,500.00 for losses $10,000.00 and more

Rates

  • Electronic data processing equipment and electronic media 
Owned Equipment Leased Equipment
Rate:  $0.0563 per $100 of Value Rate:  $0.1678 per $100 of Value
Example of Estimated Cost per Year:
$10,000.00/100 X $0.0563=$5.63 per year
Example of Estimated Cost per Year:  
$10,000.00/100 X $0.1678 = $16.78
  • Scientific and medical equipment
Owned Equipment Leased Equipment
Rate:  $0.133 per $100 of Value Rate:  $0.3455 per $100 of Value
Example of Estimated Cost per Year:
$10,000.00/100 X $0.133 = $13.30
Example of Estimated Cost per Year:
$10,000.00/100 X $0.3455 = $34.55

Request Coverage for Non-owned/leased Items

  • Complete the AJG Certificate of Insurance Request.
    (See copy of form below with EH&S instructions for completion and submission)
  • Email completed form to the email listed on the form.
  • Email completed form to the UF Insurance Coordinator.
  • Coverage will continue as indicated on the form.  Any changes are required in writing to the Insurance Coordinator.

AJG_Certificate_of_Insurance_Request


 

Request Coverage for Owned Items

If your department, division, unit, etc. is interested in signing up for this insurance, please complete the Excel spreadsheet below, each quarter, with your Equipment.  An example highlighted in yellow is shown on the spreadsheet.  For assistance with your inventory, please check with your Department Property Contact or your IT team. 

  • Save and Send each Excel file as Email Attachment to the UF Insurance Coordinator.  
    Be sure to add your department name to the end of the file name before sending.

Claims

Process

Valuation

The value of the covered item.