BBP and BMW Compliance Instructions

All BBP/BMW trainers and coordinators are required to be trained by the Biosafety Office through a Bloodborne Pathogen and Biomedical Waste Train-the-Trainer session prior to training their departmental personnel.

  • Department trainers and coordinators must register through myTraining for BBP/BMW Train-the-Trainer
    • UF_EHS850T_ILT:   February 12th from 10:00 – 11:30 am; McKnight Brain Institute, Rm LG 110 A&B

 

Compliance Checklist

  • Department returns Receipt Acknowledgement and Training Coordinator Designation form to EH&S as soon as possible or not later than February 6, 2015.   [Receipt PDF       Receipt DOC]
  • Trainer attends the Train-the-Trainer class or views the session on-line.
  • Trainer identifies who to train, notifies them, tracks their training and returns the Training and Vaccination – Acceptance/Declination Statements for new employees to EH&S as they are received.  [T&V PDF    T&V DOC]

Compliance Instructions for Departments

General Information

All employees, students, and affiliates at risk of exposure to bloodborne pathogens must participate in annual bloodborne pathogen training. This includes those who handle human blood, tissues, primary human cell lines, and certain human body fluids. The program may include principal investigators, nurses, physicians, laboratory workers, residents, students, and others. Please note that at UF there are secretaries, custodial workers, and teachers included in the at risk group due to the nature of the work they perform.

It is the responsibility of the employer to determine who is in the at risk population. Please read through the Exposure Control Plan to determine which, if any, employees in your area are at risk of exposure.

 

Instructions

1.  Determine the at risk population

All employees, students, and affiliates that have reasonably anticipated exposure to human blood, human tissues, or certain other body fluids shall be included. Researchers and their staff working in HIV and Hepatitis B research laboratories are also required to participate. Please include faculty, staff, OPS, students, part-time and temporary employees in your determination. All employees who are at risk of exposure are covered under this program. Please remember to include employees who participated last year if their job duties still warrant their inclusion in the program.

To assist your determination of the at risk population, please read over the Exposure Control Plan or call the Biosafety Office (392-1591).  You may email questions to bso@ehs.ufl.edu

 

2.  Appoint a training coordinator

For departments in which only a few people are included in the at risk population, the principal investigator associated with the laboratory that does the majority of the human blood or tissue work is a good choice.

For larger departments, we suggest appointing several training coordinators. Some departments divide training responsibilities among the sub-groups in their department (e.g. Medicine into Medicine Internal, Medicine Gastro, etc.). Many departments have had success appointing a faculty member as a subject adviser and support staff to complete the administrative tasks.

All BBP trainers are required to be trained by the Biosafety Office prior to training their departmental personnel.

  • The Bloodborne Pathogen and Biomedical Waste Train-the-Trainer live session will be held in
    Rm. LG 110 A&B of the McKnight Brain Institute on Thursday, February 12th from 10:00 – 11:30 am.
    Register through myTraining

A Train-the-Trainer Resource Guide for myTraining is available in PDF format.  It covers Training Options, Reporting Steps, Security Roles and Departmental Affiliations.

 

3.  Return the Receipt Acknowledgment and Training Coordinator Designation form to EH&S as soon as possible or no later than February 6, 2015

This response may be faxed to Biological Safety Officer, fax # 352-392-3647, emailed to bso@ehs.ufl.edu or sent via campus mail to Box 112190. Please email questions to bso@ehs.ufl.edu. It is more important than ever this year to be prompt as we are changing training systems and there is much new information to relay to the trainers.

 

4.  Complete BBP/BMW training

All employees with potential occupational exposure to human blood, tissue or body fluids must undergo annual training. However, not all members of the department need be trained in the same manner. Training should be appropriate to the people being trained.

The components of the training program are specified by law and are outlined on p. 4-5 of the Exposure Control Plan.

Participants in the 2014 BBP/BMW training program have been enrolled in a 2015 BBP/BMW training session. Note that anyone needing just BMW training can self-enroll in UF_EHS851 through myTraining.

 

5.  Check for BBP/BMW Compliance

It is the BBP training coordinator’s responsibility to check for compliance and remind non-compliant personnel to complete their training. The Biosafety Office will assist in this task by providing periodic training reports to the departmental trainers.

BBP training coordinators should use the myTraining reporting function to track the required training for their department/division.  

It will no longer be necessary to return a list of those trained to the Biosafety Office.  (Those departments who conduct live training sessions must return to EH&S a signed class roster),   

New for 2015:

  • BBP trainers must have myTraining Reporter security role to view the BBP myTraining records for their department.
    They must contact their Departmental Security Administrator (DSA) and Department Identity Coordinator to ensure they have the correct security:
  • BBP trainers must confirm non-employed department individuals appear in the myTraining compliance reporting.
    They must contact their Department Identity Coordinators to ensure the Departmental Associates have been established.

Department Security Administrators must request or confirm the BBP/BMW Training Coordinator has the following security:

  • UF_N_EL_REPORTER security role for myTraining  to access the reporting functionality. When requesting this role, the DSA must also enter “UF” for the Authority Area. Please note:  Because a user in myTraining can have only one security role per domain, if the Training Coordinator already has a UF_N_EL security role for the UF domain, it will need to be deleted.
    (The only exception would be if the Training Coordinator already has the UF_N_EL_PROXY role.  This PROXY role provides reporting functionality also.)
    The Reporter role will allow the Training Coordinators to complete reporting AND learning functions as needed.
  • DeptID setup for HRMS to identify the department(s) to which the Training Coordinator must have access. This access uses the department tree, so be sure to enter the highest level Dept ID(s) appropriate. This access may already have been set up for tasks other than training reports.

Department Identity Coordinators must request or confirm non-employed individuals are affiliated with your department:

  • Departmental Associate Affiliation for Identity Access Management to manage/report non-employed individuals in your department.
    • For non-employed students, use the departmental associate relationship that will be in addition to the default relationship with Registrar’s Office.
    • For volunteers, use the departmental associate relationship that may be in addition to another department affiliation already established. 

6.  Complete Training & Vaccination Forms

All at-risk employees must be offered the hepatitis B vaccination series. New employees or new participants in the BBP program who decline or accept the series are required to complete and sign the Training and Vaccination – Acceptance/Declination statement prior to performing job duties that involve exposure. The BBP training coordinator is still responsible for providing those forms to their personnel and sending them to the Biosafety Office once they have been completed.

  • To accept the HBV vaccination series, the employee should sign the Acceptance/Declination statement and take it to the Student Health Care Center OCCMED Clinic for HBV immunization. 
  • Those who have already been vaccination should put the dates of each of the three shots on the form.
  • To decline the HBV vaccination, the employee should sign the Acceptance/Declination statement and send it back to EH&S.
    Current employees who have previously filled out a Training/Vaccination form do not need to complete a new form each year if they completed the form correctly, i.e. they provided Hep B dates, declined, or accepted the vaccination and completed the Hep B series.

Non-employees (students, volunteers, and others) may be required to provide proof of vaccination prior to their acceptance into a UF-sponsored program that may involve exposure to human blood, tissue, or certain body fluids.

Anyone who declined in the past and now wants the Hep B immunization can complete the form again at any time and take it to the Student Health Care Center to initiate the vaccination series.