BBP and BMW Compliance Instructions

All BBP/BMW trainers and coordinators are required to be trained by the Biosafety Office through a Bloodborne Pathogen and Biomedical Waste Train-the-Trainer session prior to training their departmental personnel.

2017 BBP/BMW Train-the-Trainer sessions for department trainers and coordinators will be exclusively online through myTraining and available on or after Feb. 20, 2017.


Compliance Checklist


Compliance Instructions for Departments

General Information

All employees, students, and affiliates at risk of exposure to bloodborne pathogens must participate in annual bloodborne pathogen training. This includes those who handle human blood, tissues, primary human cell lines, and certain human body fluids. The program may include principal investigators, nurses, physicians, laboratory workers, residents, students, and others. Please note that at UF there are secretaries, custodial workers, and teachers included in the at risk group due to the nature of the work they perform.

It is the responsibility of the employer to determine who is in the at risk population. Please read through the Exposure Control Plan to determine which, if any, employees in your area are at risk of exposure.

Instructions

1.  Determine the at risk population

All employees, students, and affiliates that have reasonably anticipated exposure to human blood, human tissues, or certain other body fluids shall be included. Researchers and their staff working in HIV and Hepatitis B research laboratories are also required to participate. Please include faculty, staff, OPS, students, part-time and temporary employees in your determination. All employees who are at risk of exposure are covered under this program. Please remember to include employees who participated last year if their job duties still warrant their inclusion in the program.

To assist your determination of the at risk population, please read over the Exposure Control Plan or call the Biosafety Office (392-1591).  You may email questions to bso@ehs.ufl.edu

 

2.  Appoint a training coordinator

For departments in which only a few people are included in the at risk population, the principal investigator associated with the laboratory that does the majority of the human blood or tissue work is a good choice.

For larger departments, we suggest appointing several training coordinators. Some departments divide training responsibilities among the sub-groups in their department (e.g. Medicine into Medicine Internal, Medicine Gastro, etc.). Many departments have had success appointing a faculty member as a subject adviser and support staff to complete the administrative tasks.

All BBP trainers are required to be trained prior to training their departmental personnel.

 

3.  Return the Receipt Acknowledgment and Training Coordinator Designation form to EH&S as soon as possible or no later than February 3, 2017

This response may be faxed to Biological Safety Officer, fax # 352-392-3647, emailed to bso@ehs.ufl.edu or sent via campus mail to Box 112190. Please email questions to bso@ehs.ufl.edu

 

4.  Complete BBP/BMW training

All employees with potential occupational exposure to human blood, tissue or body fluids must undergo annual training. However, not all members of the department need to be trained in the same manner. Training should be appropriate to the people being trained.

The components of the training program are specified by law and are outlined on p. 4-5 of the Exposure Control Plan.

Note that anyone needing just BMW training can access the course in myTraining. Once in myTraining, search for EHS851 in the Activity Search box located on the upper left hand side of the screen.

 

5.  Check for BBP/BMW Compliance

It is the BBP training coordinator’s responsibility to check for compliance and remind non-compliant personnel to complete their training. The Biosafety Office will assist in this task by providing periodic training reports to the departmental trainers.

BBP training coordinators should use the Train-the-Trainer Resource Guide for myTraining to track the required training for their department/division.  It covers Training Options, Reporting Steps, Security Roles and Departmental Affiliations.

It is no longer necessary to return a list of those trained to the Biosafety Office.  (Those departments who conduct live training sessions must return to EH&S a signed class roster).   

Continuing for 2017:

    • DeptID setup for HRMS to identify the department(s) to which the Training Coordinator must have access.  This access uses the department tree, so be sure to enter the highest level Dept ID(s) appropriate. This access may already have been set up for tasks other than training reports.
    • BBP trainers must have at a minimum the Reporter role security to view the BBP completions for their department in myTraining. BBP Trainers who have currently have a Proxy role do not need the Reporter role to track completions

They must contact their Departmental Security Administrator (DSA) and Department Identity Coordinator to ensure they have the correct security and/or role. (Details below)

Department Security Administrators must request or confirm the BBP/BMW Training Coordinator has one of the following security roles:

  • UF_N_EL_REPORTER security role for myTraining to access the reporting functionality. The Reporter role will allow the Training Coordinators to run completion reports AND learning functions as needed.
  • UF_N_EL_PROXY security role for myTraining to access the manager tab. This role is assigned to users who will serve as a substitutes for managers in the myTraining system to perform delegated training administration functions including enroll/assign training directly, view reports and learning functions as needed.

When requesting either of these roles, the DSA must enter ONE of the following domain codes (without the quotes) in the Authority Area: “UF” for University of Florida, “UFHS” for UF Health, or “GLOBAL” for both UF and UFHS. A user can only have one security role per domain within myTraining. 

  • Department Identity Coordinators must request or confirm non-employed individuals are affiliated with your department.

    • Departmental Associate Affiliation for Identity Access Management to manage/report non-employed individuals in your department. For non-employed students, the departmental associate relationship will be in addition to the default relationship with Registrar’s Office.
      For volunteers, this relationship may be in addition to another department affiliation already established.

6.  Complete Training & Vaccination Forms

All at-risk employees must be offered the hepatitis B vaccination series. New employees or new participants in the BBP program who decline or accept the series are required to complete and sign the Training and Vaccination – Acceptance/Declination statement prior to performing job duties that involve exposure. The BBP training coordinator is still responsible for providing those forms to their personnel and sending them to the Biosafety Office once they have been completed.

  • To accept the HBV vaccination series, the employee should sign the Acceptance/Declination statement and take it to the Student Health Care Center OCCMED Clinic for HBV immunization. 
  • Those who have already been vaccination should put the dates of each of the three shots on the form.
  • To decline the HBV vaccination, the employee should sign the Acceptance/Declination statement and send it back to EH&S.
    Current employees who have previously filled out a Training/Vaccination form do not need to complete a new form each year if they completed the form correctly, i.e. they provided Hep B dates, declined, or accepted the vaccination and completed the Hep B series.

Non-employees (students, volunteers, and others) may be required to provide proof of vaccination prior to their acceptance into a UF-sponsored program that may involve exposure to human blood, tissue, or certain body fluids.

Anyone who declined in the past and now wants the Hep B immunization can complete the form again at any time and take it to the Student Health Care Center to initiate the vaccination series.

Acrobat Acceptance/Declination of HBV Vaccination  (Training & Vaccination Form)