2009 UF BBP Program Instructions
Checklist
Return the Receipt Acknowledgement and
Training Coordinator Designation form to EH&S as soon as possible or
not later than January 31, 2009.
Trainer
attends the Train-the-Trainer class or views the session on-line.
Conduct the departmental training
and return the Training and Vaccination List, signed by the department chair
or director, to EH&S by March 31, 2009.
Return
the Training and Vaccination - Acceptance / Declination Statements for new
employees to EH&S by March 31, 2009.
Compliance Instructions for Departments
General Information
Participation in a Bloodborne Pathogen Program is required of all employees, students, and affiliates that are at risk of exposure to bloodborne pathogens. This includes those who handle human blood, tissues, primary human cell lines, and certain human body fluids. The program may include principal investigators, nurses, physicians, laboratory workers, residents, students, and others. Please note that at UF there are secretaries, custodial workers, and teachers included in the at risk group due to the nature of the work they perform.
It is the responsibility of the employer to determine who is in the at risk population. Please read through the Exposure Control Plan at http://www.ehs.ufl.edu/bio/BBP/default.htm to determine which, if any, employees in your area are at risk of exposure.
Instructions
1. Determine the at risk
population.
All employees, students, and affiliates that have reasonably anticipated exposure to human blood, human tissues, or certain other body fluids shall be included. Researchers and their staff working in HIV and Hepatitis B research laboratories are also required to participate. Please include faculty, staff, OPS, students, part-time and temporary employees in your determination. All employees who are at risk of exposure are covered under this program. Please remember to include employees who participated last year if their job duties still warrant their inclusion in the program.
To assist your determination of the at risk population, please read over the Exposure Control Plan or call the Biosafety Office (392-1591). You may email questions to bso@ehs.ufl.edu
2. Appoint a training coordinator.
For departments in which only a few people are included in the at risk population, the principal investigator associated with the laboratory that does the majority of the human blood or tissue work is a good choice.
For larger departments, we suggest appointing several training coordinators. Some departments divide training responsibilities among the sub-groups in their department (e.g. Medicine into Medicine Internal, Medicine Gastro, etc.) Other departments choose to conduct different training sessions for specific groups of employees, like residents, faculty, staff, and students.
We suggest that a faculty member be appointed as the training coordinator due to the nature of the task involved.
All BBP trainers are required to be trained by the Biosafety Office prior to training their departmental personnel. Though only one Bloodborne Pathogen Train-the-Trainer session has been scheduled this year, that session will be recorded and available on line for all trainers unable to attend the class. The session will be held in Rm. 1320 of the HPNP building on February 11th from 2 – 3:30pm. Call Gail at 392-1591 to reserve your spot in this limited-seating venue. Those unable to attend must email bso@ehs.ufl.edu for instructions on how to view and document their attendance of the recorded session on-line.
3. Return the Receipt Acknowledgment and Training Coordinator Designation form to EH&S as soon as possible or no later than January 31, 2009.
Return the Acknowledgement of Receipt and to EH&S designating your 2009 BBP Program training coordinator(s) by January 31, 2009. This response may be faxed to Biological Safety Officer, fax # 352 392-3647. Please email questions to bso@ehs.ufl.edu.
4. Conduct the training.
All employees with potential occupational exposure to human blood, tissue or body fluids must undergo annual training. However, not all members of the department need be trained in the same manner. Training should be appropriate to the people being trained.
The components of the training program are specified by law and are outlined on p. 4-5 of the Exposure Control Plan.
A listing of the training materials and services currently offered by EH&S is here. Please contact EH&S for these training materials.
5. Complete Training &
Vaccination Forms.
All at-risk employees must be offered the hepatitis B vaccination series. New employees who decline or accept the series are required to complete and sign the Training and Vaccination - Acceptance/Declination statement prior to performing job duties that involve exposure.
To accept the HBV vaccination series, the employee should sign the Acceptance/Declination statement and take it to the Student Health Care Center for HBV immunization. To decline the HBV vaccination, the employee should sign the Acceptance/Declination statement and send it back to EH&S by March 31, 2009. Note: Current employees who have previously filled out a Training/Vaccination form do not need to negotiate a new form each year.
Non-employees (students, volunteers, and others) may be required to provide proof of vaccination prior to their acceptance into a UF-sponsored program that may involve exposure to human blood, tissue, or certain body fluids.
6. Return the list.
Return the LIST of people trained to EH&S. This is due by March 31, 2009 or within a week of any subsequent training. This information shall include the date trained, trainer, printed names, UF ID numbers and job titles for participants. Please use only the form provided and remember that the department chair or director must sign the list.
All components of the program should be completed by March 31, 2009.